DETAILED 6 STEP METHODOLOGY

What is Project Management?

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Project Management is the process of applying knowledge, skills, tools and techniques to project activities to meet project requirements.

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The purpose of Project Management is to plan, organise and manage resources to bring about the successful completion of project specific goals, outcomes and deliverables.

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The benefits of Project Management as a discipline are well studied and documented and we bring to you a way you too can benefit by applying our unique 6 step method.

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Our 6 Steps to Success have been robustly tested across the breadth of programs/ projects from post-disaster, commercial and not for profit. Its' application requires empathy and a view through the lens of the stakeholders to deliver value in their eyes, ultimately leading to achieving success with more confidence and less risk of failure.

The 6 Step methodology is summarised as follows:

1. Rapid Environment Assessment & Learning. 

2. Stakeholder Engagement & Outcomes.

3. Communication & Value.

4. Project Definition & Planning.

5. Implementation & Monitoring.

6. Evaluation.

Step1 - REAL

Rapid Environment Assessment & Learning

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By conducting an environment and capacity assessment, you will determine your goal based on what you can realistically achieve in your project’s area.  It will also highlight where there are gaps in resources or skills which you will need to externally resource.

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• What is the environment?

• What are the key risks?

• What is the culture?

• What is the feasible and sustainable purpose to the project or program?

Step 2 - SCOPE

Stakeholder Engagement & Outcomes

To determine who your stakeholders are, you should ask yourself: ‘Who should be involved?’ Remember that a successful project is one which satisfies the needs, wants and values of all key stakeholders.

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• Who are the key stakeholders?

• What are their priority needs, wants and value criteria?

• What are the outcomes & end results that lead to community resilience?

Step 3 - VALUE

Communication & Value

You have by this step a greater understanding of your stakeholders, now is the time to see the deliverables through their eyes. Identify the deliverables necessary for each value and align within the overall goal for communication and agreement.

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• What are the output/ deliverables?

• Do these deliverables fit within the overall goal?

• Will your stakeholders agree with these deliverables?

• How will you communicate to your stakeholders for their understanding and agreement?

Step 4 - PLAN

Project Definition & Planning

How do you plan to deliver?

A program plan is a broad effort encompassing several projects with a common purpose.

With the stakeholders agreeing to the overall Goal, Outcomes and Deliverables, it is time to develop your plan with a Work Breakdown Structure (WBS). Each deliverable should have a set of activities leading to measurable milestones that can be resourced, financially, personnel and feasibly achieved.   

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• Do all your deliverables have activities defined?

• Can the activities be resourced and co-ordinated?

• Can your WBS be scheduled with a timeline?

Step 5 - REVIEW

Implementation & Monitoring

Do you review & monitor your PLAN?

Once you have your project / program plan in action, you then need to determine how it is to be monitored. Monitoring is keeping track of your activities to make sure they are able to achieve the desired results. By implementing a regular cycle of reflect, plan, do, review, this will enable you to work out what needs to be done to keep the program/ project on track.

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• Do you have an agreed Gantt chart/ project plan?

• Do you regularly review progress?

• How do you communicate corrective actions?

• Do you regularly update your plan for progress?

Step 6 - EVAL

Evaluation

How do you EVALUATE success?

It is important you determine how you will evaluate your project from the beginning to understand how you will measure its' success. Evaluation of a project provides feedback as to whether the project is on track to achieve the intended value and what needs to be done to correct its course. This means working with the agreed outcomes and the intended measures for success.

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• Can the achievement of each outcome be measured? 

• What is the success criteria for each outcome?

• How do you measure the value once completed and while in progress?

• Do the intended outcomes lead to a resilient community?

Want to know more?

You too can have Project Success, by implementing the 6-step methodology.

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By clicking "Start Your Project" you will be guided through the initial steps to conduct your own

Rapid Environment Assessment & Learning, Stakeholder Engagement that lead to the development of your own plan.